Friday, 27 June 2014

Email: What’s the Difference Between POP3, IMAP, and Exchange?

In 2013, the majority of email traffic comes from business email, which accounts for over 100 billion emails sent and received per day. Email remains the predominant form of communication in the business space. This trend is expected to continue, and business email will account for over 132 billion emails sent and received per day by the end of 2017.

‘Email me’, ‘Ping me’, ‘Send me a note’ these are just some of the phrases we use every day, the human population are sending more emails than ever, but do you know which email service you use? Do you know what it means? This article should help explain.

POP3, Post Office Protocol

POP, or Post Office Protocol, is a way of retrieving email information that dates back to a very different internet than we use today. POP was a dead simple way to download copies of emails for offline reading, then remove those mails from the remote server. The first version of POP was created in 1984, with the POP2 revision created in early 1985.

POP3 is still a very popular email protocol. POP3 creates local copies of emails and removes the original from the mail server it came from. This means emails won’t sync across devices, causing issues when trying to take advantage of using different devices as you’re on the move.  

IMAP, Internet Message Access Protocol

IMAP was created in 1986, the idea behind this email protocol was to give users flexibility allowing them to use a different number of devices and have their emails synced across them all.

IMAP does allow users to access mail via email client or web-mail interfaces and view the same emails, because the emails are kept on remote email servers until the user deletes them. Because IMAP stores emails on a remote mail server, you’ll have a limited mailbox size depending on the settings provided by the email service. If you have huge numbers of emails you want to keep, you could run into problems sending and receiving mail when your box is full.

IMAP has become extremely more popular since most modern day users need access to their email not only on their PC but also their tablet, Smart Phone and any other devices which support IMAP configuration.  

Microsoft Exchange

Microsoft Exchange was developed shortly after POP and IMAP, it allowed Microsoft to realise what users had and what businesses would need. Exchange allows users to not only sync emails across all devices but it will also sync your contacts and calendars as well, this then allows for features like calendar sharing and global contact lists.

With the modern day world promoting cloud technology even more and offering products like Office 365, it will allow companies to get hold of Exchange at a much more reasonable and flexible cost.

Which Email service do you use? Can you see the benefits from Exchange and IMAP?

Microsoft is leading the way with technology for both Small businesses and Enterprise

Microsoft leads the way when it comes to business communication, key products like Exchange, Instant messaging, Video conferencing and Voice are the fundamentals that businesses around the world need to function correctly. But why have Microsoft got it so right? 

Firstly, Office 365. It’s talked about a lot around the world, this can only be because of its cutting edge features. One product with one price cuts all the hassle that comes with getting hold of the technology your business needs. 

Office 365 Features include:

Exchange Online – All the storage you need with calendars and contacts thrown in. Exchange online can be accessed from any device whether you’re in this country or the next. Web access and compatibility with Outlook is the reason why Exchange wins every time. 

Lync – Instant messaging, video conferencing and PC – PC Calling, think of it as Skype for business. Now you have no excuse when communicating with your peers, this product can be downloaded on all of your devices be it tablet, smart phone or PC. Communication is made easy again. 

SharePoint – Collaboration and data sharing has never been easier. With the space you need you have an Intranet at your fingertips. No struggles with sharing knowledge, you now have a ‘knowledge base’. 

OneDrive – Your personal server in the cloud, Microsoft now give you a whopping 1TB for every business user… all the space you need and accessible once again, from any device. 

If you were to go back 10 years technology like we have discussed above would cost your company an ‘arm or a leg’, Microsoft have finally made it easy for small businesses to get hold of enterprise technology. If you’re an enterprise business, you’ll see the benefit from the flexibility, scalability and cost management that software as service provides. *Stand and applause*

Let me know what you think, after all it’s not all about me ;)